Reports to: Senior Manager:
Operations
Job Overview: United Way Mumbai
has a 6-member leadership team comprising of the CEO, COO and 4 department
heads. This position is for an Executive Assistant to support this leadership
team.
Job Responsibilities:
- Calendar
Management: Effectively managing the leadership team's schedules, including
coordinating meetings, appointments, and events. This may involve sending
meeting invitations and ensuring that all necessary materials and information
are available in advance.
- Travel
Arrangements: Making travel arrangements for the leadership team, including
booking flights, hotels, transportation, and creating itineraries. This may
also involve coordinating visa applications and ensuring all travel-related
documents are in order.
- Meeting
Support: Assisting in the preparation of meeting agendas, collecting and
organizing relevant materials and documents, and distributing them to
participants in a timely manner. Taking meeting minutes and following up on
action items and decisions made during meetings.
- Research
and Reporting: Conducting research and gathering information on various topics
as assigned by the leadership team. Compiling and analyzing data, preparing
reports, presentations, and other documents to support decision-making and
facilitate effective communication.
- Confidentiality
and Data Management: Maintaining confidentiality of sensitive information, such
as financial records, donor information, and strategic plans. Handling and
organizing data, files, and documents in a secure and systematic manner,
ensuring easy retrieval and efficient record-keeping.
- Relationship
Management: Building and maintaining positive relationships with stakeholders,
including donors, partners, board members, and government officials.
Facilitating communication and collaboration between the leadership team and
these key stakeholders to support the organization's goals and initiatives.
- Administrative
Support: Providing general administrative support to the leadership team, such
as managing expenses and reimbursements, processing invoices, and coordinating
logistics for meetings and events.
Profile requisites:
- Bachelors degree. Candidates with training in secretarial practice
will be preferred.
- Excellent communication skills, both written and verbal, with the
ability to communicate effectively with a wide range of stakeholders
- Strong organizational skills and attention to detail, with the
ability to manage multiple tasks and priorities simultaneously
- Proficiency in Microsoft Office Suite, including Word and Excel
- Ability to maintain a high degree of professionalism and
confidentiality
- Ability to work independently and as part of a team, with a
positive attitude and strong work ethic
- Prior work experience is not a pre-requisite, but candidates with
some experience in similar roles will be preferred.
Remuneration: Subject to
relevant qualification, experience & merit; the salary range is 4.5 to
6 LPA.
If you think you might be suitable, apply now and we'll reach out to you soon.